Legal
Privacy Policy
How FG Media Group collects, uses, stores, and protects personal information.
Last updated: 9 August 2026 · FG Media and Safety Technologies Pvt Ltd
1. Overview
FG Media and Safety Technologies Pvt Ltd ("FG Media", "we", "us") respects your privacy and is committed to protecting personal data in accordance with applicable Indian law, including the Digital Personal Data Protection Act, 2023 ("DPDP Act"), and other relevant regulations.
This Privacy Policy explains what information we collect when you visit our website, submit nominations, register for sponsorship, contact us, make payments, or interact with our events and platforms.
2. Data Controller
Data Controller: FG Media and Safety Technologies Pvt Ltd
Registered office: #107, 2nd Main, MLA Layout, RT Nagar, Bengaluru, Karnataka 560032
Email: pro@fgco.in | Awards: hitawards@fgco.in | Phone: +91 73820 98888
3. Information We Collect
3.1 Information you provide
- Identity and contact details: name, email, phone, address, organisation, designation.
- Nomination data: nominee profiles, biographies, achievements, category selections, supporting documents, photographs, and videos.
- Sponsorship data: company name, billing details, GSTIN, authorised signatory information, and brand assets.
- Payment-related information: transaction references and billing records (card or UPI details are processed by our payment gateway and not stored by us in full).
- Communications: messages sent through contact forms, email, WhatsApp, or event enquiries.
3.2 Information collected automatically
- Device and browser information, IP address, and general location derived from IP.
- Usage data such as pages visited, referral source, session duration, and interaction events.
- Cookies and similar technologies as described in Section 9.
3.3 Information from third parties
- Payment confirmation and fraud-prevention signals from Razorpay or other authorised processors.
- Publicly available information used for verification of nominations or due diligence.
- Referrals or introductions provided by partners with your consent.
4. How We Use Your Information
- To process nominations, sponsorship registrations, payments, and event participation.
- To evaluate award applications, communicate with nominees, nominators, and sponsors.
- To issue invoices, receipts, GST documentation, and transactional correspondence.
- To publish award-related content, event programmes, media coverage, and promotional materials.
- To respond to enquiries and provide customer support.
- To improve website performance, security, and user experience.
- To comply with legal obligations, prevent fraud, and enforce our Terms.
- To send programme updates, event notices, and marketing communications where permitted by law and your preferences.
5. Legal Basis for Processing
Under the DPDP Act and applicable law, we process personal data based on one or more of the following grounds:
- Your consent, including consent provided when submitting forms or accepting declarations.
- Performance of a contract or steps taken at your request before entering a contract.
- Compliance with legal obligations, including tax, accounting, and regulatory requirements.
- Legitimate interests such as event administration, security, fraud prevention, and service improvement, where not overridden by your rights.
7. Data Retention
We retain personal data only for as long as necessary for the purposes described in this policy, including:
- Nomination and sponsorship records: for the duration of the awards cycle and a reasonable period thereafter for audit, dispute resolution, and archival purposes.
- Financial and tax records: as required under Indian tax and company law (typically up to eight years or longer if legally required).
- Marketing preferences: until you withdraw consent or object to processing.
- Website logs and security data: for a limited period consistent with security and analytics needs.
8. Security
We implement administrative, technical, and organisational measures designed to protect personal data, including access controls, encryption in transit where supported, secure hosting practices, and staff confidentiality obligations. FG Media maintains ISO 27001 certified information security management practices.
No method of transmission or storage is completely secure. You are responsible for safeguarding credentials and devices used to access our services.
10. Your Rights
Subject to applicable law, including the DPDP Act, you may have the right to:
- Access personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Withdraw consent where processing is consent-based.
- Request erasure or restriction of processing in certain circumstances.
- Nominate a grievance redressal contact as permitted under law.
- To exercise these rights, contact us using the details in Section 12. We may need to verify your identity before responding.
11. Children's Privacy
Our nomination and sponsorship services are not directed at individuals under 18. We do not knowingly collect personal data from children without appropriate parental or guardian consent. If you believe we have collected data from a minor improperly, please contact us for deletion.
12. Grievance & Contact
For privacy questions, data access requests, or complaints, contact our Grievance Officer at pro@fgco.in with the subject line "Privacy Request".
We aim to acknowledge requests within 7 business days and resolve them within timelines prescribed by applicable law.
13. Changes to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on this page with the updated date. Material changes may be communicated through the website or email where appropriate.
Questions about these policies?
Contact FG Media and Safety Technologies Pvt Ltd at pro@fgco.in, hitawards@fgco.in, or call +91 73820 98888. Registered office: #107, 2nd Main, MLA Layout, RT Nagar, Bengaluru, Karnataka 560032.